Membership Rules of the
Appalachian Fiddle & Bluegrass Association
Social Member
Anyone
signing up as a new member is considered a “Social Member”. A Social Member is
encouraged attend the monthly meetings and contribute to that meeting but does
not have a vote; nor can a Social Member make a nomination or motion. A new
member will receive a “Social” membership card and a copy of the regulations of
the AFBA along with a copy of our by-laws.
If
a Social Member intends to become an Active member, a Social Member must attend
meetings and become involved in AFBA events, work weekends, and contribute to
the growth of the association. After one year a Social Member may become an
Active Member by being nominated by an Active Member and voted into Active
Membership by the Active Members at the monthly association meeting. At this
time the nominating member should make known the reasons they feel the Social
Member should be considered for Active Membership. The member being discussed
will be asked to leave the room.
If
a Social Member has shown exceptional interest (above and beyond
the normal), after six months of membership, an Active Member can nominate a
Social Member by making known the reasons they should be given Active
Membership.
Each
nomination for Active Membership will be carefully reviewed and handled on a
case by case basis. Active Membership status will not take effect until the
following scheduled meeting.
The
Social Member not voted into Active status should be told of the reasons that
they were not deemed to be an Active Member. If
someone is not voted in as an Active Member they may be re-nominated after 3
months. It’s the association’s wish that the Social Member not achieving Active
Membership will carefully consider the reasons given and strive for attaining
Active Membership in the future.
Active Member
Active
Members are voting contributing members. An Active Member is required to attend
6 meetings during a calendar year (January - December).
The
Active Membership consists of dedicated, contributing members who want to help
the AFBA continue to grow and promote Bluegrass music. In addition to attending
6 (six) meetings, the requirements for Active Members are:
Festivals -
·
working 3 3 hour shifts during a majority of the years major festivals,
for example - 3 out of 5 festivals, (AFBA Festival mandatory),Any hours over
the required 9 festival hours can be applied to “work hours” at the park.
·
early gate opening and clean-up after each event are in addition to the
shifts required,
·
preparation for festival, for example - mailings, coordinating bands,
vendors, volunteers, advertising, and any other pre-fest work not identified
here, but is identified by the Executive Committee,
·
Officers and Board Members are required to work additional shifts should
the situation arise.
·
Active Members should consider additional work shifts if their help is
requested. All attempts will be made to have an event properly staffed prior to
the event.
·
No member can be admitted to a Festival at no charge without
working the required shifts at the Festival.
If
an Active Member does not meet the requirements, they will be subject to review
by the Executive Committee and Board and may loose their Active Membership
status.
Shindigs -
·
help out where needed at monthly shin-digs, for example - door,
merchandise table, raffle.
Park -
·
in addition to scheduled work week-ends, help with clean-up or projects
at the park (see attached for suggestions).
Active
Members not attending meetings are to be reviewed by the Executive Committee
and Board and membership status changed to Social Membership. Exceptions are to
be made in writing and to become part of the meeting minutes should
circumstances prevent a person from attending meetings such as illness, death
in immediate family, working your regular job or commitment to another music
event.
Active Members with
Trailer Privileges
Trailer
Privileges are a privilege! It is for the
convenience of active members who work on the park; working during clean-up
weekends, pre/post and during festivals, special work projects, routine
maintenance or working towards the benefit of events at the park.
·
Members with Trailer Privileges will sign a yearly contract for their
campsite which will be renewed each year.
·
A Security Deposit in the amount of $100 will be given to the AFBA to be
held in an escrow account at the signing of the first yearly contract. In the event a member leaves behind a mess,
a trailer/camper/RV, or their actions result in expenses to the association,
this deposit will not be returned.
·
Additional fees may be charged if removal/clean-up expenses exceeds the
$100 deposit.
·
Campsites are defined and to be respected. A campsite is to be
considered someone’s living quarters and should not be trespassed on.
a) Only one trailer per campsite.
This is defined as one trailer per family that cohabits together, couple,
residence-sharing friends, married couple or cohabiting couple.
·
After 1 year of Active Membership, an Active Member may apply to keep a
trailer at the park.
·
This privilege must be approved by the Active Members in attendance of
at regular meeting.
a) at which time they will be
given a contract and 30 days to submit it along with the $100 deposit,
b) once a signed copy
of the contract is returned to you, you may bring your camper to the park.
·
It may also be revoked by the Executive Committee and Board and Active
Membership vote at any time with good cause.
a) If revoked, a certified letter
will be sent within 7 days of the offense notifying this member that the
property must be removed within 30 days of receipt of the letter. After 30 days
the association can remove the property from the park at the owners expense.
·
Trailer Privileges are automatically taken away once a person looses
their Active Member status.
·
No deeding or willing of trailer privileges to any family member or
friend in the event of a member’s death.
Lifetime Active
Members
Anyone
who has been a dedicated Active Member for over 20 consecutive years (and has
reached the age of at least 55) is eligible for Lifetime Active Membership.
This is usually at a time when they can not contribute as they did for the
previous 20 years. Exceptions should be made as far as requirements; due to
some limitations on the part of this older Active Member. They should be made
to feel welcomed to work at a rate at which they are capable; at the park, at
festivals or at shin-digs. If
applicable, they should also retain Trailer Privileges.
Membership
Termination
Becoming
a member in poor standing is a member who does any of the following:
·
makes negative verbal comments about the association; or by behavior,
actions or deeds, creates a hostile environment at meetings, events/festivals,
·
takes any criminal action while at AFBA events or while representing the
AFBA.
·
One year after termination, a terminated member may apply for Social
Membership which will be voted on by the Active Members at the next meeting.
Officers and Board
Members
Officers
and Board Members are Active Members voted/appointed into office. They should display leadership qualities and
conduct themselves with respect to the position they have been entrusted with.
·
They must attend 8 meetings during the calendar year (January -
December), and not miss more than 2 meetings in a row.
·
If an Officer or Board Member misses 3 meetings in a row, they will
automatically come up for review with the Executive Committee and Board. The
Executive Committee and Board may at that time request the
resignation of the Officer or Board Member or remove that Officer or Board
Member from office or the board.
·
In the event an Officer or Board Member is removed from office or the
board, they are automatically changed to a Social Member. They must then wait 1
year before applying for Active Membership while proving they are deserving of
Active Membership.
·
If an Officer or Board Member resigns, in good standing, they do not
loose their Active status.
Gifts / Donations
Donations
of goods, services and money are given freely to the Association without
special consideration or favors to be returned for it. A donation statement
should be completed any time work, services, goods, money, etc. are donated to
the Association/Park.
A few Work
Suggestions to remain an Active Member
General Park Maintenance - general clean-up, raking leaves,etc., mowing
grass, planting flowers, cleaning showers, cleaning stage, etc.,making signs,
painting,
Special Park Projects Taskforce - new bridges, upgrade roads, upgrade
electric,defining park boundary,
AFBA Special Committees –
By-Laws (Membership Rules), Policies, etc.,
Any Coordinator Positions - volunteers, advertising, vendor,
merchandise
Helping at Shindig
Association Mailings
Approved 2005
Updated Submitted
April 2006
Appalachian
Fiddle & Bluegrass Association
P.O. Box 507, Wind
Gap, PA 18091
Trailer Contract
Date: ___/___/___
Active Member Name:______________________________
Trailer Make:____________________ Model:___________________ Year:______
Trailer Plate:_____________ Trailer Registration:_________________
Approximately how many hours did you work at the park last
season? _____
Approximately how many hours did you work for the AFBA last
year? _____
What are some of the projects you worked on?
___________________________
________________________________________________________________________
I have read the Membership Rules and fully understand them. Having been
an active member for over one year, I am requesting the privilege of
keeping a trailer on A.F.B.A. property known as Mountain View Park,in
Wind Gap,(Bushkill Township) PA.
The $100 Security deposit required for a first-time applicant must be
enclosed with this application.
Member Signature: __________________________
AFBA Officer Signature / Title: ________________________________
AFBA Officer Signature / Title: ________________________________
Trailer Contracts will be reviewed in March each year. All
contracts must be returned by March 1st.
If trailer privileges are revoked (at the March meeting), your trailer must be
removed from the park by April 30th.
First time Trailer Privileges may be requested at a meeting,
at any time during the year.
Jodie Fishbein
Jodie60@verizon.net
Debbie Frey (Chair)
sp3office@rcn.com
Fred T. Lenczynski
Grillbillie@rcn.com
Jeff Ohl
Ray Wexler
The Committee met on
December 3rd for 4 hours. We took draft 1 and reorganized the ideas under
specific titles.
- rearranged Social
membership and Active membership
- removed Contributing
Active member
- added Lifetime Member
- added Membership
Termination - brief and to the point
- under some headings we
left room for “special” circumstances - Social to
Active membership, trailer privileges - fast tracking
- work suggestions - broad
strokes, not details
- Trailer contract -
defined campsite
- reworded some parts
Reviewed and revised at
December, January and February Association meetings. Revisions were aslo made
at the March 13th meeting. Presented at the Association’s March meeting and
will be distributed to all Active members along with the By-laws
Deb, Jodie, Jeff
We met in March and
made very few changes to the Membership Rules. We concentrated mainly on the
contract.